Although some types of information do not require a special storage or sharing method than email, Google Drive, or Dropbox sensitive documents from your company should be protected with software that can withstand the risk of a leak. Data room software offers the security and control you need to ensure your files remain private and allow users to work with them on any device.
To ensure the security of your documents, search for a virtual space that has audit logs. They allow you to keep track of all document activity. You will be able to keep track of who visited your documents, how long they stayed on the website and whether those views were deliberate. Some VDRs also include features like check this dynamic watermarks, which can protect against printing jobs that are not authorized and downloads.
Think about how your team will make use of the files stored in your virtual room. It is important to ensure that the data room is accessible on any device that has internet connectivity and is compatible with the file types your team is using. You should look for a room that is able to index files, which makes it easier to locate specific documents within your virtual data room.
SecureDocs is a trusted virtual data room which provides an intuitive user interface, with relevant dashboard reporting, real-time activity alerts as well as a convenient Q&A feature. The platform provides a range of industry-strength measures, including SOC 2 Type 2 and FedRAMP. It also provides the ability to create a permission-based user role, two-factor authentication, and custom NDAs.