In the case of remote board member voting, any decision that is approved by the majority of board members (excluding abstentions) at an ordinary or an extraordinary meeting is valid. This is the case unless a statute, administrative code section or board policy stipulates otherwise.
If your board has a procedure for remote voting that is specifically designed and you want to review it to ensure the process is being followed correctly. In addition, if you decide to allow remote voting, also ensure that quorum has been met and the board management software allows for a secure, transparent and accurate vote.
In the past, when a board votes to pass a motion, they could choose to use ballots that were sent out in advance or record the result via roll call. With the technological advancements and the need to run meetings remotely, it’s sensible to implement a virtual voting system that lets members express their vote quickly. MeetingPulse is one example. It allows members to vote from anywhere with internet access. It’s also user-friendly and provides security for enterprises.
Whichever method you choose the best way to ensure that all board members feel assured about their decisions is to entice them actively to participate during discussions. This will encourage participation and ensure that the voices of all are heard, which reduces the likelihood that any member will question the final results.