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Teams are more likely than ever to work across time zones and distances, due to the increase in flexible working practices. This means sharing large files between colleagues who work remotely. However traditional methods of sharing files aren’t the most secure. It’s very easy for employees to send sensitive files containing intellectual property or regulated data whether intentionally or accidentally to the wrong person.
These uncontrolled information transfers could put your business in danger of costly fines and harm to its reputation if you fail to take the right security measures. It is therefore essential to establish an organization that allows you to control the manner in which files are shared with partners and customers and also within your own business.
To reduce the risks that come uncontrolled sharing of files, your company should choose a platform that offers an extensive security monitoring system and granular access control. This way, you can ensure that only authorized individuals have access to certain files or folders and that any modifications to the contents of a file are documented. Additionally, an enterprise content services platform will provide an audit trail centrally that makes it easy to trace the user’s history and spot issues which could result in the breach of privacy or non-compliance.
Find a program that is simple to use and integrates with your workflow. Be sure not to pay for features you do not need. If you’re planning to use a client file portal ensure that the application includes options for custom branding and easy installation for your clients.